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If you're responsible for managing a growing email marketing team running an increasingly sophisticated program, you know that keeping everything organized and under control is a challenge.
While it's great to have a group of talented people willing to contribute and make improvements, managing the email marketing team is a headache when there are too many cooks in the kitchen. That is – unless you have the right tools to help you!
The last place you want something to go wrong is right before you're ready to launch a new email marketing campaign. That's why Email on Acid's team management features include the ability to create custom users for multi-seat plans.
Acid User Roles Email: The Basics
There are three options for default user types in the Email on Acid platform:
- Read-only (unlimited)
- Administrator
- Generally
Read-only
Read-only Users do not have access to all of the features of Email on Acid's platform. This role is intended for sharing email testing projects and results across your organization. This is a great way to involve others in the pre-deployment process while limiting their ability to make changes.
That's a nice way of saying it keeps other people from disrupting your team's work! Read-only users are free and you can have as many as you need. This type of user is also an ideal way for agencies to share email campaign previews with their clients without using additional space.
Administrator
The Administrator The role is intended for the primary account holder. If you are a Senior Email Marketing Manager, you and anyone else responsible for organizing pre-ship test projects should have this user role. It provides the greatest possible access to the features of our platform. However, it is best to limit this role to one or two team members.
Administrators are the only type of user who can add new users or customize user roles.
Generally
The Generally The user type is what the rest of the email marketing team should use. It allows marketers, designers, and developers to take advantage of all of Email on Acid's beneficial pre-deployment features, including Campaign Precheck. The only thing these users basically can't do is add or delete other users.
However, if you are subscribed to a Professional or Enterprise plan, administrators can also customize the General user type with access to specific features and capabilities.
How custom user types support email team management
Custom user types provide an easy way to help your team focus and collaborate more efficiently.
If you set up custom user types, General user profiles can be changed or edited with access to certain functions. Customization options can be found in the image below:
Customize a user profile when you create or edit it People Page.
Once you create a custom user, you can reuse that profile for other team members. Plus, you can easily turn these profiles on and off on the platform People page if you need to disable them.
The ability to customize user permissions in Email on Acid offers several key benefits. On the one hand, you can avoid accidentally deleting important folders and projects.
If you want to transfer responsibility for monitoring the test to another team member before emailing it, you can create a custom user profile for this purpose. Simply check the boxes under Team Management to allow a specific person to assign other users to specific folders. Or disable it for team members who don't need this functionality.
The same goes for the ability to create and edit folders with Email on Acid. When you're juggling dozens of different email marketing campaigns, organization is key. Assigning specific team members to create folders ensures consistency and discoverability. This allows you to easily identify and locate the test projects you need to review. It can be a real time saver!
Stay in control of email testing with custom users
Custom users of the Email on Acid platform are not restricted from using our helpful pre-shipment testing solutions. Anyone with a seat can use our automated pre-deployment checklist, deliverability and accessibility tools, email analytics, and robust email previews.
The purpose of custom users as a team management feature is to keep your email testing projects secure and organized by giving you a little more control.
Are you planning to hire new employees soon? If you expect your email marketing team to grow, our team management features are a must as you scale. In addition to custom users, you can also manage folders and use collaboration capabilities for reviews and approvals. Custom user permissions are available starting with our Professional plans, which also include up to 10 users (additional users can be added if necessary). If you are an existing customer, you can upgrade your Email on Acid subscription at any time. If you're new to Email on Acid, try the Professional plan with a free seven-day trial. For more information, see Acid's pricing and plans email.
Author: Amanda Bacher – PMM
Amanda Bacher is product marketing manager at Email on Acid. She lives in Denver with her husband and two children. When she's not writing emails, you can find her skiing and hiking in the mountains of Colorado or watching her children play soccer and baseball. Amanda has worked in email for 15 years, previously leading sales enablement at an email data company.
Create your very own Auto Publish News/Blog Site and Earn Passive Income in Just 4 Easy Steps
